THIS PRIVACY POLICY IS AN ELECTRONIC RECORD IN THE FORM OF AN ELECTRONIC CONTRACT FORMED UNDER THE INFORMATION TECHNOLOGY ACT, 2000 AND THE RULES MADE THEREUNDER. THIS PRIVACY POLICY DOES NOT REQUIRE ANY PHYSICAL, ELECTRONIC OR DIGITAL SIGNATURE.

THIS PRIVACY POLICY IS A LEGALLY BINDING DOCUMENT BETWEEN YOU AND RMI INDIA FOUNDATION.

THIS DOCUMENT IS PUBLISHED AND SHALL BE CONSTRUED IN ACCORDANCE WITH THE PROVISIONS OF THE INFORMATION TECHNOLOGY (REASONABLE SECURITY PRACTICES AND PROCEDURES AND SENSITIVE PERSONAL DATA OR INFORMATION) RULES, 2011 UNDER INFORMATION TECHNOLOGY ACT, 2000 THAT REQUIRES PUBLISHING OF THE PRIVACY POLICY FOR COLLECTING, RECEIVING, POSSESSING, STORING, DEALING, AND / OR HANDLING OF PERSONAL INFORMATION INCLUDING SENSITIVE PERSONAL DATA OR INFORMATION.

PLEASE READ THIS PRIVACY POLICY CAREFULLY. BY USING THE RMI INDIA FOUNDATION WEBSITE, YOU INDICATE THAT YOU UNDERSTAND, AGREE AND CONSENT TO THIS PRIVACY POLICY. BY USING THE RMI INDIA FOUNDATION WEBSITE AND / OR BY PROVIDING INFORMATION TO US THROUGH THE WEBSITE, YOU CONSENT TO THE COLLECTION, USE AND PROCESSING OF YOUR INFORMATION INCLUDING IN THE WAYS DESCRIBED IN THIS PRIVACY POLICY. IF YOU DO NOT AGREE WITH THE TERMS OF THIS PRIVACY POLICY, PLEASE DO NOT USE THE RMI INDIA FOUNDATION WEBSITE.

YOUR USE OF THE RMI INDIA FOUNDATION WEBSITE AND ANY INFORMATION YOU PROVIDE REMAINS SUBJECT TO THE TERMS OF THIS PRIVACY POLICY AND OTHER TERMS AND CONDITIONS FOR USERS.

YOU HEREBY PROVIDE YOUR UNCONDITIONAL CONSENT TO RMI INDIA FOUNDATION FOR THE PURPOSES PRESCRIBED UNDER, INCLUDING BUT NOT LIMITED TO PROVISIONS OF, SECTIONS 72 AND SECTION 72A OF INFORMATION TECHNOLOGY ACT, 2000 AND PROVISIONS OF THE INFORMATION TECHNOLOGY (REASONABLE SECURITY PRACTICES AND PROCEDURES AND SENSITIVE PERSONAL DATA OR INFORMATION) RULES, 2011 UNDER INFORMATION TECHNOLOGY ACT, 2000.

RMI India Foundation (“We” or “Us” or “Our”) may collect and receive information about You when You use our RMI India Foundation website and some of the tools and functions on RMI India Foundation website (collectively, the “Website”) and through other interactions and communications you have with us. The Website is owned and maintained by RMI India Foundation and this Privacy Policy applies to all the information collected, received and handled by RMI India Foundation through the Website.

I. Scope and Application

This Privacy Policy applies to Your use (as a “User”) of Our Website.

RMI India Foundation respects your right to privacy, and We are committed to safeguarding and handling every User’s information including the ‘Personal Information’ and ‘Sensitive Personal Data or Information’ as defined in (collectively referred to as “Information”) and compliance with the Information Technology (Reasonable Security Practices and Procedures and Sensitive Personal Data or Information) Rules, 2011(“Rules”).

This Privacy Policy sets out how RMI India Foundation collects, receives, uses, processes, handles, stores, retains, secures, protects, disclose, transfer and share any Information, that You give to Us, when You use some of the tools and functions on Our Website, such as when You sign up to Our newsletter / publications. RMI India Foundation is committed to ensure that Your privacy is protected to all possible, reasonable and commercial extent.

By providing Us Your Information or by using and / or accessing the Website, You hereby consent to the collection, use, storage, processing, transfer and disclosure of any or all of Information, as specified under this Privacy Policy. You further represent and warrant that such collection, use, storage, processing, transfer and disclosure of Your Information shall not cause any loss or wrongful gain to You or any other person.

II. Collection of Information

i. Information You Provide to Us

We collect Information You provide directly to Us, such as when You, subscribe to Our publications / newsletters or otherwise communicate with Us. This Information may include: name, email address, organisation, and other Information You choose to provide.

ii. Information We Collect Through Your Use of Our Website

When You use and / or access Our Website, We incidentally collect Information about You in the general categories such as:

• We collect Information about how You interact with Our Website, preferences expressed, and settings chosen.
• We collect Information about the hardware model, operating system and version, software and file names and versions, preferred language.
• We may communicate with You via call or SMS message through which We will collect the call data, including the date and time of the call or SMS message, Your phone number, and the content of the SMS message.
• When you interact with Our Website, We collect server logs, which may include information like IP address, access dates and times, pages viewed, type of browser, and the third-party site or service you were using before interacting with Our Website.

III. Why We Collect Information

We collect, receive, use, process, store, retain and share Information to help make the Website  more useful to You including administering and improving the Website, managing Our Website and database, personalizing Your experience with the Website, fulfilment of obligations resulting from provisions of applicable laws, to send You communications We think will be of interest to You, including information about news and events of RMI India Foundation.

 

Our legal basis for processing Your Information is Your consent to processing including for the purposes outlined in this Privacy Policy. By using and / or accessing the Website, You consent to the processing of your Information in the ways described in this Privacy Policy.

 

You may withdraw this consent at any time without affecting the lawfulness of Our processing of Your Information prior to such withdrawal, by contacting Us at info@rmi-indiafoundation.org

 

RMI India Foundation reserves the right to make available the Website where such consent is withheld or withdrawn.

IV. Sharing of Information

You agree that We have the right to share the Information. We share your Information as follows:

 

• With  donors, consultants, and other third party service providers who need access to such Information to carry out work on Our behalf for the performance of any contract We enter into with them and / or who assist Us in managing Our Website and database. Such third parties are subject to non disclosure agreements and We do not sell or rent Your Information with such third parties;
• With a competent authority, including police, enforcement agency, government agencies or court of law, if We believe disclosure is in accordance with, or is otherwise required by, any applicable law, regulation, or legal process;
• To allow Us to locate You in case of emergency, accident, lock-out, etc.
• With law enforcement officials, government authorities, or other third parties such as a claims processor or an insurer if We believe your actions are inconsistent with Our Terms and Conditions for Users, policies or statements, or to protect the rights, property, or safety of RMI India Foundation or others, or if there is a complaint, dispute or conflict, which may include an accident, involving You and a third party and such information is necessary to resolve this;
• If the sharing/disclosure would potentially mitigate Our liability in an actual or potential third-party claims;
• In connection with, or during negotiations of, any merger, sale of company assets, consolidation or restructuring, financing, or acquisition by or into another company, any other change of control, insolvency;
• If We otherwise notify You and You consent to the sharing;
• In an aggregated and/or anonymized form which cannot reasonably be used to identify You;
• If the sharing/disclosure is intended to help investigate or prevent unauthorized transactions or other illegal activities;
• With third parties with whom You choose to let Us share Information, for example other apps or websites that integrate with Our API or Website, or those with an API or Website with which We integrate.
• Whenever We believe that disclosing such information is necessary or advisable, for example, to protect the rights, property, or safety of RMI India Foundation or others.

 

Except as provided otherwise, We endeavour not to publish or make Your Information public unless it is required under personal, medical and legal exigencies.

V. Social Sharing Features

The Website may integrate with social sharing features and other related tools which let You share actions you take on Our Website with other apps, sites, or media, and vice versa. Your use of such features enables the sharing of information with Your friends or the public, depending on the settings You establish with the social sharing service. Please refer to the privacy policies of those social sharing services for more information about how they handle the data You provide to or share through them. We do not accept any responsibility or liability for these policies and Your use of such social sharing services is at your risk.

VI. Links to Third-Party Websites

The Website may contain links / hyperlinks to websites, owned and operated by third parties.  These third parties have their own privacy practices and We therefore urge You to review them. They will govern the use of Information You submit, which may also be collected by cookies whilst visiting these websites. We do not accept any responsibility or liability for the privacy practices of such third parties and Your use of such websites is at your own risk.

VII. Retention of Information

We shall retain Your Information for as long as reasonably necessary to fulfil the purposes We collected it for. Please note that in some cases We may retain certain Information about You as required by law, or for legitimate purposes to the extent permitted by law.

VIII. Reasonable Security Practices and Procedures; Where We Store Your Personal Data

We store Your Information in a secure location which is accessible only by designated staff and have accordingly implemented such reasonable security practices and procedures – including administrative, technical and physical measures to safeguard Your Information against loss, misuse or theft, destruction, alteration, disclosure and unauthorized access.

 

The Information that We collect from You will be transferred to, and stored in servers of such entities that ensure same level of data protection that is required to be adhered by RMI India Foundation under the Rules. It may also be stored in servers and processed by staff, if any operating outside India. This includes staff engaged in, among other things, the processing of your payment details and the provision of support services.

 

Any such transfer of Information will be based on your consent to such transfer. When You use Our Website, You agree to this transfer, storing or processing by agreeing to the Terms and Conditions and the Privacy Policy.

 

All Information You provide to Us is stored on secure servers.

 

Unfortunately, the transmission of Information via the internet is not completely secure. Although We will do Our best to protect your Information, We cannot guarantee the security of your Information transmitted to Us; any such transmission is at your own risk.

 

RMI India Foundation shall in no circumstances be liable to any User for any loss, damage (whether direct, indirect, consequential or incidental) or harm caused to the User due to the unauthorized access or misuse of the Information by any third party beyond the control of RMI India Foundation.

 

Notwithstanding anything contained in this Privacy Policy or elsewhere, RMI India Foundation shall not be held responsible for any loss, damage or misuse of Your Information, if such loss, damage or misuse is attributable to a Force Majeure Event (as defined below).

 

A “Force Majeure Event” shall mean any event that is beyond the reasonable control of RMI India Foundation and shall include, without limitation, sabotage, fire, flood, explosion, acts of God, civil commotion, lock-outs, strikes or industrial action of any kind, riots, insurrection, war, acts of government, computer hacking, unauthorised access to computer, computer system or computer network, computer crashes, breach of security and encryption, power or electricity failure or unavailability of adequate power or electricity.

 

Notwithstanding anything to the contrary, Your right to claim damages shall be limited to the right to claim only statutory damages under Information Technology Act, 2000 and You hereby waive and release RMI India Foundation from any claim of damages under contract or under tort.

IX. Your Choices

i. Option not to provide Information / Withdrawal of consent

You have an option not to provide all or any of the Information to RMI India Foundation. By using the Website, You consent to the collection and use of Your Information in the ways described in this Privacy Policy.

 

In some situations when We may seek Your consent for processing, in such case, You will have the right to withdraw consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal. However, in case where You choose not to provide all or any of the Information or You choose to withdraw Your consent, RMI India Foundation shall not be liable to provide You access to the Website.

 

ii. Access Rights

You shall be fully responsible for the accuracy and correctness of your Information and RMI India Foundation will not be obligated to verify the accuracy and correctness of the Information submitted by You. Where necessary, having regard to the purposes for which Information is being processed, You have the right to request:

• Review / correction / rectification / amendment of inaccurate or misleading or deficient Information;
• Access to or erasure of Information or restriction of processing or to object to processing; and
• Completion of incomplete Information.

 

RMI India Foundation shall in no circumstances be responsible for the authenticity of the Information supplied, reviewed or amended by the User.

 

iii. Updating Your Information

You can update the Information you have shared with Us by emailing at info@rmi-indiafoundation.org . Just let us know what has changed and We will keep it up to date. As a part of Our RMI India Foundation family, We would like to know when You move or have changes in your family, or if You would just like to hear from Us in a different way.

iv. Promotional Communications

If You have opted to receive any of Our promotional messages / publications / newsletters by email, You may opt out of receiving such promotional messages / publications / newsletters from Us by clicking a link that appears in the email itself. The system is automated and will update your preferences immediately. You may also contact Us directly and We can update your preferences for you.

 

You have the choice of exercising any of the aforesaid rights by sending an email to Us at info@rmi-indiafoundation.org

 

v. Complaints

You have the right to lodge a complaint with Our designated Grievance Officer if You consider that the processing of Your Information involves any discrepancies and/or infringes Your data protection rights. We shall ensure that Your complaint is addressed expeditiously.

 

You may file a complaint online by sending an email to info@rmi-indiafoundation.org.

X. Changes to the Policy

We may change and/or update this Privacy Policy from time to time. The date of the most recent revisions will appear on this Privacy Policy page. If We make significant changes in the way We treat Your Information, or to this Privacy Policy, We will provide You notice by email or posting on Our Website. Your continued use of the Website after such notice constitutes Your consent to the changes. We encourage You to periodically review this Privacy Policy for the latest information on Our privacy practices. If You do not agree with any revised version of this Privacy Policy, please do not continue to use the Website.

XI. Gratitude

As always, We are grateful for Your support and  We are proud to recognize Our supporters in our annual report, with the exception of those who wish to remain anonymous.

XII. Contact Us

If You have any questions about this Privacy Policy, please contact us at info@rmi-indiafoundation.org or write Us at M-34, Ground Floor, Saket, New Delhi 110017

XIII. Use of Website If You Are Below 18 Years of Age

If You are under 18 years of age, please get Your parent/guardian’s permission before You provide any Information to RMI India Foundation or anyone collecting Information on Our behalf.

 

RMI India Foundation reserves the right to remove or edit content, at its sole discretion.

XIV. Last Updated

Last updated on 17 June 2022

Effective as of 13 June 2022